EXTENDING TIME FOR SERVICE OF A CLAIM FORM: PROSECCO MAY HELP
There have been numerous cases relating to extension of the claim form on this blog. I can’t remember one which ended well for the claimant. However the claimant was successful in the Instone -v- Prosecco (Leeds) LImited  EW Misc B13 (CC) a decision of His Honour Judge Behrens.
- The Circuit judge upheld the decision of a District Judge to extend time for service of a claim form because the company had not been restored to the register.
- On the facts of the case the claimant had acted promptly and reasonably, in particular it had been reasonable to withdraw an earlier application to restore the company to the register.
The claimant suffered an injury outside a restaurant in Leeds. There were difficulties in identifying the occupier of the site, two potential defendant were both struck off the the Register of Companies and dissolved.
Proceedings were issued to restore both potential defendants. However the application to withdraw one defendant (Prosecco) was withdrawn.
Proceedings were served on all defendants (except Prosecco) in June 2015.
Thereafter it was made clear that it was, in fact, Prosecco that was the occupier of the premises on the day of the accident.
The claimant made an application to restore Prosecco to the register and a without notice application to extend time for service of the claim on Prosecco. That application was granted.
The defendant then made an application to the District Judge to set aside the without notice order.
That application was refused and the defendant appealed.
Judge Behrens reviewed the facts which led to the initial decision to restore Prosecco to the register.
Events leading to the withdrawal of the application to restore Prosecco.
“We are currently reviewing and have requested further information from our insured’s broker.
Our insured is Prosecco (Leeds) Limited, not Primo Restaurants Limited. We are trying to ascertain who is responsible for the area concerned and the relationships between the companies (should one exist) and the property owners.
As such, as investigations are ongoing, we are not prepared to nominate solicitors at present. We will revert as soon as possible”.
“With reference to the above mentioned claim. We note that you have made an application to the Courts for an order to restore both Prosecco (Leeds) Limited and Primo Restaurants Limited. Could you please advise the reasons for restoring Prosecco (Leeds) Limited.
After looking through the documentation, we note that Prosecco (Leeds) Limited are not named in lease and the registered address for Prosecco (Leeds) Limited is not where the accident occurred.
Cohen Cramer replied to this email on the same day setting out its belief that Primo Restaurant was the trading name of Prosecco and asking Zurich to confirm the relationship between Prosecco and Primo. Cohen Cramer attempted to chase Zurich with telephone calls on 18, 19, 20, 24 and 25 March 2015. The only information Cohen Cramer received was that “they are still investigating the sale of the land”.
Following a telephone conversation on 11 March 2015 on 12 March 2015 the former liquidator of Prosecco sent a letter to Cohen Cramer stating that he did not consent to the restoration of Prosecco to the Register. He pointed out that once the company was live on the register, it would be subject to all of the statutory, filing and reporting requirements. He said that the basic cost of dealing with these obligations was £2,500 plus VAT and plus disbursements. He said that these costs would increase further should there be any additional work required. He invited Cohen Cramer to stand down the proceedings in the interim to avoid any further unnecessary costs.
1. They had no way of knowing who was in occupation of the restaurant.
2. The lease showed Primo as the tenant,
3. Zurich, on review, had pointed out that Prosecco was not the tenant and, by inference suggested that it was not in occupation.
4. The liquidator of Prosecco had indicated that he would not consent to the restoration of Prosecco and would incur costs of least £2,500 if Prosecco was restored to the register. The costs of an opposed application would no doubt be higher than those of an unopposed application. Cohen Cramer were not in funds.
The judge reviewed the law in relation to restoration.The effect of restoration is that Prosecco was deemed to have continued in existence as if it had not been dissolved. The issue of the claim form against Prosecco was retrospectively validated. The claimant had four months to serve the claim form on Prosecco even though it was not in existence for those four months.
EXERCISE OF THE DISCRETION
Extension of time for service of claim form
Extension of time for serving a claim form
(1) The claimant may apply for an order extending the period for compliance with rule 7.5.
(2) The general rule is that an application to extend the time for compliance with rule 7.5 must be made—
(a) within the period specified by rule 7.5; or
(b) where an order has been made under this rule, within the period for service specified by that order.
(3) If the claimant applies for an order to extend the time for compliance after the end of the period specified by rule 7.5 or by an order made under this rule, the court may make such an order only if—
(a) the court has failed to serve the claim form; or
(b) the claimant has taken all reasonable steps to comply with rule 7.5 but has been unable to do so; and
(c) in either case, the claimant has acted promptly in making the application.
Carnegie v Drury  EWCA Civ 497 concerned an application under CPR 17.6(3) to extend time in defamation proceedings. The detailed facts do not matter save that the Court of Appeal allowed an appeal by the Defendant and set aside the extension. The case was relied on by Mr Smith in relation to observations by Lady Justice Smith in the course of her judgment.
It seems to me that the right approach is to consider what steps were taken in the four month period and then to ask whether, in the circumstances, those steps were all that it was reasonable for the claimant to have taken. The test must, in my view, be objective; the test is not whether the claimant believed that what he had done was reasonable. Rather it is whether what the claimant had done was objectively reasonable, given the circumstances that prevailed.
This court has on more than one occasion stressed that one of the intentions behind the Civil Procedure Rules is that litigation should proceed expeditiously and that time limits should be taken seriously: see for example Vinos v Marks & Spencer PLC  3 AER 784 at 789-790. Also, this court has warned litigants of the dangers of leaving until the last minute the taking of a procedural step governed by a time limit: see for example Anderton v Clwyd County Council (supra) at page 3184. If repetition of this warning is necessary, let this case provide it. A litigant is entitled to make use of every day allowed by the rules for the service of a claim form. But it is well known that hitches can be encountered when trying to effect service. A litigant who leaves his efforts at service to the last moment and then fails due to an unexpected problem is very unlikely to persuade the court that he has taken all reasonable steps to serve the claim in time. Without such a finding, the court will be unable to extend time for it is only if both sub-paragraphs (b) and (c) of Part 7.6(3) are satisfied that the court has any discretion to grant relief. A litigant who delays until the last minute does so at his peril.
Mr Smith also referred me to the summary of the decision in Cecil v Bayat  EWCA Civ 135 which is contained on page 383 of the 2016 White Book:
The question of whether a reason connected with funding amounted to good reason was considered by the Court of Appeal in Cecil v Bayat  EWCA Civ 135,  1 WLR 3086, CA. Before the four month period expired the court granted an extension of six months for service in a high value contract claim on the basis that the claimant needed time to secure funding for the claim. Within that period, during which limitation expired, the claimant applied for and was granted a further six month extension. Both applications were made ex parte. After a CFA with ATE insurance were agreed, the claim form was served 11 months after issue. The Court of Appeal, overruling the judge, upheld the defendant’s application to set aside the extensions on the grounds that the court may exercise its discretion to extend time for service under r.7.6(2) only where there is good reason to do so and generally, that reason, must be a difficulty in effecting service. While without a CFA and ATE insurance it was not viable for the claimant to take the claim to trial, they could have commenced the claim and served their claim form without them. The claimant’s deliberate decision to secure their position as to costs by delaying service until funding was in place for the whole of the proceedings did not provide a good reason for extending time under r.7.6(2), and in the circumstances, the claimant should have served the claim form in the period of its initial validity and then, if they were not in a financial position to proceed with the claim immediately, applied inter partes for a stay, or an extension of the time for procedural steps to be taken. The starting-point is that a defendant has a right to be sued, if at all, by means of originating process issued within the statutory period of limitation and served within the period of its initial validity for service.
Mr Smith relied on the decision in relation to the funding of the application. Mr Jamieson submitted that this case was very different from Cecil. In this case Cohen Cramer were threatened with a claim for £2,500 by the former liquidator of Prosecco prior to the service of the proceedings on Prosecco. The ATE insurers were not prepared to fund that sum.
Mr Jamieson, without referring to it in detail drew my attention to a decision of HH Judge Peter Hughes QC in Hyfield Estates v Thomas Eggar EWHC 3773 (QB). That case has some similarities with the present. It involved a claim against 9 Defendants which was issued on 26 November 2014. One of the Defendants had been dissolved and needed to be restored to the register. No application was made to restore it until 3rdMarch 2015. The Company was not restored before 26 March 2015 and an application was made under CPR 7.6(3) on 21st April 2015. The application was refused by Master Kaye QC and the appeal was dismissed by Judge Peter Hughes QC. In the course of his judgment Master Kaye QC had said:
“What I am concerned with, however, is whether the claimant had taken all reasonable steps to comply with 7.5. It had been unable to do so. It is perfectly clear that the claimant sought to serve on the third defendant’s old office, but they were unable to do so. Of course they were unable to do so because the third defendant no longer existed. That was obvious to them on 24 November. It was obvious to them on 24 November that the third defendant needed to be restored to the company registry. There is no explanation, save that the claimant is a small company and I understand Mr Sillett to be speaking for the claimant. There is no explanation for why it did not take proceedings or start proceedings to have that company restored to the register at an earlier stage. I am told that it was assumed that this matter would go through very simply and very easily. I am told that they often do. That is no guarantee that they will go through in a very straightforward manner. It may take longer. In my view the claimant has failed to demonstrate that it took all reasonable steps to comply with the rule when it failed to make an application for the company to be restored until three months it had issued the claim form.”
As I have noted the appeal was dismissed. In paragraph 14 of the judgment Judge Hughes QC criticised the Claimant for not making a precautionary application under CPR 7.5. With great respect to Judge Hughes QC I find it difficult to see how an application could have been made at a time when the Company did not exist. In any event in paragraph 15 Judge Hughes QC based his decision on the fact that the Claimant should have applied much earlier to restore the Company to the register.
4. The Judgment of DJ Kelly
In her careful decision DJ Kelly set out CPR 7.6(2) and (3) in full. She went on to refer to Cecil v Bayat, and two other cases. In paragraph 8 she made the point that it is unusual for an application to be made where there is no physical difficulty in serving the claim form. However she considered that the court could extend time providing a claimant could show that what has been done is “the performance of all reasonable steps to comply with the rules for service”. She asked herself “Have all reasonable steps in fact been taken?”
In paragraph 13 she accepted that efforts had been made throughout the 3 year period and that initial steps were taken to restore Prosecco in January 2015. She held that the application had been stopped because of the response of the liquidator of Prosecco in relation to costs and the email of 2 February.
5. Discussion and Conclusions
In my view the decisions in Cecil and Hyfield are distinguishable from this case on their facts. It may well have a reasonable step on the facts of Cecil for the Claimant to have served the claim form even though it did not have the funding required but Cohen Cramer’s position was different. They could not serve the claim form on Prosecco without restoring it to the register. In order to restore Prosecco they faced a possible claim for costs in the sum of £2,500 which was unfunded.
An important feature of Master Kaye QC’s decision in Hyfield was that no explanation was given for the failure by the Claimant to make the application to restore the Company to the register earlier. In this case Cohen Cramer did provide an explanation. As already noted I have difficulty with Judge Hughes QC’s view that an application could have been made under CPR 7.5(2) before the Company had been restored and thus at a time when the Company did not exist and the proceedings against the Company were a nullity. It is true that if and when the restoration order was made the deeming provision in s 1032(1) of the 2006 Act would come into operation but I do not for my part see how the Court could make a prospective order based on a deeming provision which might or might not come into play.
In my view the correct test is that enunciated by Smith LJ in paragraph 37 of her judgment, which is, of course, binding on me. The Court must look at the steps taken in the four month period and ask itself whether in the circumstances, those steps were all that it was reasonable for the claimant to have taken. The test is objective, the court must ask whether what the claimant had done was objectively reasonable, given the circumstances that prevailed.
Mr Smith’s criticism of Mrs Instone/Cohen Cramer was the failure to take effective steps to get Prosecco restored to the register earlier. Indeed he put the matter rather higher because Cohen Cramer withdrew the first application to restore Prosecco to the register in March 2015. Indeed in his closing submissions he submitted that, as a matter of law, the action of withdrawing the application could not be a reasonable step because it inevitably meant that no service would be possible in the 4 month. He submitted that the decision to withdraw the restoration application was a conscious decision by Cohen Cramer and it should not now be allowed to go behind that decision by being allowed to serve the claim form out of time.
I do not accept that submission. No doubt the fact that the first application was withdrawn and the fact that the withdrawal was a deliberate decision are factors to be taken into account. However the ultimate question is whether what Mrs Instone/Cohen Cramer did was objectively reasonable in the circumstances that prevailed. Those circumstances included the matters set out in section 2 of this judgment including the difficulty in knowing who was in occupation of the restaurant, the terms of the lease in favour of Primo, the emails from Zurich, the letter from Prosecco’s former liquidator and the fact that the ATE insurers were not prepared to fund the potential costs mentioned in the former liquidator’s letter. It also seems to me that the potential value of the claim is relevant to this issue. It might well be thought to be reasonable objectively to take more steps in a high value claim than in a modest claim. It will be recalled that this is a relatively modest claim.
The position changed when Cohen Cramer received the letter dated 21 July 2015 from the solicitors acting for Primo’s liquidator. That letter (for the first time) explained about the sale of assets to Prosecco on 28 October 2010 and the licence to occupy granted by Primo to Prosecco with the consent of the landlord. Within a relatively short time Cohen Cramer made the application under CPR 7.5(3) and the second application to restore Prosecco to the register.
RELATED POSTS: SERVICE OF THE CLAIM FORM
- Extension of time for service of the claim for set aside: a case all claimants should know.
- “Inappropriate technical games”: Another case about service of the claim form: defendant snapped into shape.
- Extending time for service of the claim form: a risky business
- When two rules collide: Part 36 offer does not override need to serve the claim form.
- When is personal service effected? A case to send to all your process servers.
- Another claim form not served properly
- Served a copy claim form by mistake? There may be a way out but be careful.
- Service of the Claim Form: relief from sanctions and challenging the jurisdiction: a complex mix?
- There are now unexploded grenades in your filing cabinet: serve proceedings promptly and properly.
- Service of the Claim Form: Further traps for the Unwary
- Late Service of the Claim Form, extensions of time and sleepless nights
- Service of the Claim Form: “last known address” points to watch
- Service of the Claim Form: Essential Points before the Essential Checklist
- A Dismal Catalogue of Confusion and Error
- Delaying Service of the Claim Form: Dicing with Procedural Death
- Service of the Claim form: Another claimant comes to grief
- Service of the Claim Form and a good reason: And so to Bed
- Service of the Claim Form can be a problem for defendants too.
- Claim Forms: Declaration that steps taken constitute good service.
- Service of proceedings the “essential checklist”.
- Service of proceedings: adding to the essential checklist
- Service by email is good service: family court decision.